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D-1.0 GENERAL COMMUNICATION

D-1.1 GENERAL COMMUNICATION

Charter D - Communication

Part 1.0 General Communication

Section: 1.1 General Communication


Policy Statement:

General Communication

  1. American Prep's communication policy:  If a teacher (or parent, student, staff member) has feedback, a concern or a problem related to American Prep, he/she should take it to the person most capable, in his/her estimation, of responding to the feedback or addressing the concern and to no one else.  If they are unsure who that person would be, they are to ask one of the School Secretaries.  This is the first line of communication and we believe it is the most effective way of addressing concerns or providing feedback in the most expeditious and successful manner.  Professionalism demands that this model be followed so that teachers and staff may enjoy a positive, motivating environment in which to work that is free from harassment, pressure or negativity.
  2. 4-Step Communication:  If a staff member is involved in a communication with any member of the community wherein there is evidence of frustration, anger or other intense emotion, the following steps should be followed:
    1. Listen carefully to the person's grievance.  If the conversation is occurring in a public area where others may be disturbed, or where the individual's privacy is difficult to maintain, invite the person into an office with another staff member to listen to the grievance.
    2. After listening, repeat what you believe the grievance is. 
    3. Then ask the person for time so that you can look into the problem/gather more information, and then get back to them.
    4. Follow up with the person and anyone else that needs to be in the communication loop.
  3. Information and Emotion:  It is often helpful, whether you are the one communicating or the one listening, to separate in your mind the "emotion" from the "information" in a communication.  Sometimes it is necessary to acknowledge the emotion before moving on to solving a problem.  Other times it is important to get good information, which can be difficult when there is a lot of emotion involved.  Prefacing your communication with "I am going to share some emotion or how I feel" often helps the listener know what is expected of them.  Likewise, "I am going to give you some information, and then I'm going to tell you how I feel about it" may help you express yourself clearly.
  4. Communication Logs - a black spiral notebook is supplied to all staff members.  They are to record in this spiral all telephone communications they have with regard to school.  Incoming calls and messages must be recorded in the communication log.  Follow up should be written in a different color ink for clarity.  Non-telephone communications may also be recorded in this log.  It is recommended that all important communications are recorded.
  5. Professional Tone - Staff should refrain from using a raised voice at any time, except in the possible case of matters of student safety, which would be rare.  "Use your feet, not your voice" should be a familiar staff communication motto.
  6. Confidentiality - Ensure that when you send an email that has information about any student that you put "confidential, please do not forward" in the subject line.  This helps those receiving emails to be cautious about sharing the information in order to ensure confidentiality for our students.
  7. Verification - A vital step in the communication process when there is an issue or conflict is verification.  Be sure that you ALWAYS verify information BEFORE taking any action, making any statements or drawing any conclusions.  This will require that you follow the 4-step communication process wherein you listen, restate, ask for time, and follow up (see #2 in this section).

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D-1.2 GENERAL COMMUNICATION WITH STUDENTS

Chapter D - Communication

Part 1.0 General Communication

Section 1.2 General Communication with Students

  

Policy Statement:

Communication with Students

In addition to the school-wide communication policy, additional guidance is given regarding communication with our students.  Communication with students by all adults in our community shall be undertaken with our school vision in mind:

  1. To provide a safe, fun, nurturing learning environment that is safe physically and emotionally.
  2. Positive communication will be used by all staff, at all times.  Corrections, when necessary, shall be undertaken within the context of encouragement.
  3. Positive communication will be taught in a concrete manner to students.
  4. Positive communication will be modeled by staff for families and students.
  5. Positive communication will be addressed through regular, written communication from the school administration.
  6. Because we believe that achievement is most effectively achieved through properly reinforced effort, staff members will watch for opportunities to notice and acknowledge effort in a positive manner.
  7. If a student needs to be corrected, it is best done in close proximity to the student using a normal voice tone and calm manner.
  8. If a group of students are involved in a negative situation, staff members shall separate the students and counsel with them individually.
  9. Communication with students will reinforce American Prep's culture of inclusiveness, kindness and teamwork.
  10. Communication with students will characterize our belief in the unlimited value of each individual student to our school community.

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D-2.0 STAFF TO STAFF

D-2.1 ADMINISTRATIVE COMMUNICATION

Chapter D - Communication

Part 2.0 Staff to Staff

Section 2.1 Administrative Communication


Policy Statement:

Administrative Communication

The administration will utilize email and the staff mailboxes for staff memos.  It is important that staff members check their mailboxes daily and respond to staff email memos in the time specified on the memo, when a response is requested.

Likewise, staff members may place non-urgent written communication in administrators' mailboxes or send an email and can expect a response within a reasonable time period.

Administration will be emailing the entire group as questions from staff members that apply to the whole group are addressed.  This way, we can be assured that everyone knows what our procedures are for different topics. We will be emailing them out to you as they come up.

Please make sure that you place these instructional emails in an email folder on your computer.  You can label your folder "Policies & Procedures" and then you can refer back to them whenever you need to.  Even if you have been with us for several years, please read this through entirely so you can be well versed in the policy. The topic will be placed in the subject line of each email so it will be easy for you to access it whenever you need a refresher.  You may also print out a copy of the Policy & Procedure to be placed in your Grade Level Guide binder.

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D-2.2 STAFF EMAIL

Chapter D - Communication

Part 2.0 Staff to Staff

Section 2.2 Staff Email

 

Policy Statement:

Staff Email

It is important that staff members respond to staff email memos in the time specified on the memo, when a response is requested.

  1. Email should be used primarily for 
    1. Logistical purposes - time, place, setting up meetings, agendas, assignments
    2. Sending reminders (RU awards due, important meetings, agendas, etc.)
    3. Answering questions that can be answered briefly, that are primarily INFORMATIONAL
      • 5 or less clarifying sentences with no emotional undertones
    4. Forwarding important information
      • Test results, web links, instructions
    5. Sending accolades!
  2. Email should NOT be used for:
    1. Answering questions that have strong EMOTIONAL tones - in these cases, an email may be sent ONLY to request a face-to-face meeting.
      • For example:  "Thank you for sharing your point of view with me.  I would love to meet with you to discuss this face to face.  When is a good time for you?"
    2. Explaining policies, procedures, or programs if it takes more than 4-5 sentences in a paragraph. Policies, procedures or program guides can be attached to an email for clarification purposes.  
      • For example:  Email body would say "I have attached the Attendance Guidelines for clarification.  If you have any further questions or need any further clarification, I'd love to meet with you face to face.  Let me know what time works best for you."
    3. Carrying on a "conversation."  This means "back and forth" dialogues - they should be conducted IN PERSON.


Some hints

  • If you send an email to clarify something, and receive and even lengthier response back, asking more questions, this indicates a need for a face-to-face meeting.  Do NOT continue the "back and forth" via email.  
  • If you feel the need to "teach" something or "convince" someone, this indicates a need for a face-to-face meeting.  
  • If you suspect (because of previous emails or conversations) that someone sees something differently than you do, this indicates a need for a face-to-face meeting.
  • RE-READ all your emails to check for emotion.  With the exception of enthusiasm and encouragement, emotion should be left out of emails.
  • Remember - email is a legal communication that CAN be subpoenaed so look at everything you write with that in mind.

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D-2.2.1 CONFIDENTIAL EMAIL

Chapter D - Communication

Part 2.0 Staff to Staff

Section 2.2 Email

Paragraph 2.2.1 Confidential Email

  

Policy Statement:

Confidential Email

As an addition to our confidentiality policy, we need you to label any email you send to others which have student information in them in the following way:
 
In the subject line, after you have written the subject (if you have one), please write:
CONFIDENTIAL - Do Not Forward
  
The "CONFIDENTIAL' part will alert you to the fact that something in the email is confidential and that you need to be careful about who sees it.  This means you need to be careful not to leave your computer open with the document on the screen where others could see it.  
 
The "Do Not Forward" will remind you that you have to be very careful about who you share it with.  Of course, you may forward it, but only to those who would appropriately be in need of the information and the "do not forward" is just a way to make you stop and think "should I forward this?"
 
Sometimes confidential information gets forwarded unintentionally at the bottom of new emails, and this will hopefully keep that from happening.  
 
You will notice that the team meeting notes that will be distributed from now on will have this notation in the subject line if students are mentioned in the minutes.

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D-2.3 STAFF MAILBOXES

Chapter D - Communication

Part 2.0 Staff to Staff

Section 2.3 Staff Mailboxes


Policy Statement:

Staff Mailboxes

Each staff member has a mailbox in the school office.  Mailboxes will be used by administration to communicate with staff members, as well as a place to route employee mail that comes through the postal service system.  Mail should be checked by all staff daily to ensure smooth and timely communications.

Anyone other than school administration who desires to distribute communication via staff mailboxes must obtain administrative approval.

Many communications will be done via email.  Staff should check their email several times each day to ensure timely communications.

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D-2.4 Notification of Juvenile Offenders

Chapter D - Communication

Part 2.0 Staff to Staff

Section 2.4

As prescribed in Utah Law 53G-8-403, the juvenile court and law enforcement agencies will notify the school Executive Director of the district when a minor has been adjudicated or taken into custody or detention for a violent felony.


Within three working days of receiving the notification, the Executive Director will send the principal of the campus a copy of the notification letter from Juvenile Court or the law enforcement agency.

Upon receipt of the information, the principal shall:

  • Share information about the offender and the victim only with staff members who have both a right and a current need to know for the safety of students and staff.
  • Keep this information in a secure file available only to those with a need to know. This file should be separate from the student’s permanent file.


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D-3.0 STAFF TO STUDENT

D-3.1 STAFF TO STUDENT GUIDELINES

Chapter D - Communication

Part 3.0 Staff to Student

Section 3.1 Staff to Student Guidelines

  

Policy Statement:

Staff to Student Guidelines

  1. Communication between staff and students should be positive, affirming and respectful.
  2. If a student's behavior is in question, it is best to pull the student aside and speak in tones that will allow confidentiality, always with the aim of respecting student dignity.
  3. Staff should refrain from using a raised voice at any time, except in the possible case of matters of student safety, which would be rare.  "Use your feet, not your voice" should be a familiar staff communication motto.
  4. When dealing with students involved in a conflict, the following steps should be followed:
    1. Separate - students from each other, or from site of disturbance
    2. Question - allow the student to explain what is happening or has happened
    3. Counsel - seek to assist the student in appropriate self-direction
  5. If a student is not apparently where they should be, and/or engaged in the appropriate activity, the staff member should ask the student "May I help you?" in a kind manner.  "Where are you supposed to be?" or "What are you doing?" are not appropriate ways to communicate with students.  A gentle redirection by asking if you can assist the student to get where they need to be is most effective as it allows the student to remain in control of themselves avoiding the false "control" implied by staff demanding answers and giving orders.  Appropriate student self-direction is the goal at American Prep.
  6. If a student is in need of redirection, it is helpful to remember the adage "be tough on the problem but soft on the person".  Following this advice allows staff to set clear expectations and maintain the high standards of conduct we espouse at America Prep while building positive relationships with our students.
  7. Staff members may not inquire of students, parents or guardians regarding their immigration status.
  8. Electronic Communication - Staff members may use school computers and school email accounts to communicate with students via direct email and/or on school website blogs set up and managed by the teacher.  Email correspondence from students to staff members that is not strictly regarding an academic issue must cc admin on the reply.  Staff members should not communicate with students on social networking sites or using their personal email addresses during school hours OR outside school hours.  It is not appropriate for staff members to communicate with students on social networking sites.  With permission of the administrator, Jr. High/Secondary teachers may set up a blog for students to communicate regarding school and subject-area issues and topics.  With regard to texting, staff should limit text communications to one-way communications, on topics specific to subject-area or school activity information that is best communicated through texting.  No social-focused communication (non-academic communication) or dialogues should be initiated, responded to, or maintained by a teacher via texting or emailing.  


Legal References: Boundary Violation definition R277-515-2(1)



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D-4.0 SCHOOL TO PARENT COMMUNITY

D-4.1 WEEKLY NEWSLETTER

Chapter D - Communication

Part 4.0 School to Parent Community

Section 4.1 Weekly Newsletter


Policy Statement:

Weekly Newsletter

A weekly newsletter from the Director will be emailed to American Prep families and also will be sent home with one student in each American Prep family. This will go home with students on Thursdays or Fridays.  The newsletter will contain notification of important dates and events, as well as pertinent school news and information.

We will also provide online access to our weekly newsletter to parents who provide a valid email address and for those who visit our website: www.americanprep.org.  The newsletter will be available in Spanish for our campuses with high numbers of ESL students.

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D-4.3 INFORMATION MEETINGS

D-4.3.1 ELEMENTARY MEET AND GREET

Chapter D - Communications

Part 4.0 School to Parent Community

Section 4.3 Informational Meetings

Paragraph 4.3.1 Elementary Meet and Greet


Policy Statement:

Elementary Meet and Greet

Class lists will be posted about one week prior to the first day of school. On the day they are posted, Elementary teachers will be required to be at the school for an elementary teacher Meet and Greet wherein the parents and students can come into the school and briefly meet their new teacher.

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D-4.3.2 JH.HS ORIENTATION DAY

Chapter D - Communications

Part 4.0 School to Parent Community

Section 4.3 Informational Meetings

Paragraph 4.3.2 JH.HS Orientation Day

  

Policy Statement:

JH.HS Orientation Day

Jr. High/Secondary teachers must attend the Jr. High/Secondary orientation day, which is held the Friday before school begins in the morning for three (or more at Secondary campuses) hours.  Students will come to the school for approximately one hour, by grade.  They will receive their schedule, locker assignment and combination, take a school tour, attend an orientation meeting and meet their teachers.

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D-4.3.3 BACK-TO-SCHOOL NIGHT

Chapter D - Communication

Part 4.0 School to Parent Community

Section 4.3 Informational Meetings

Paragraph 4.3.3 Back-to-School Night


Policy Statement:

Back-to-School Night

Elementary School: 6:30-8:30 p.m. at each campus

  • 6:30 General Meeting in MP Room
  • 7:00-8:30 Classroom visits
    • Session 1:  7:05-7:30
    • Session 2:  7:35-8:00
    • Session 3:  8:05-8:30

This will allow a parent to visit three classrooms (if they have three students in the elementary school). Students are not invited to BTS Night.

Jr. High: 6:30- 8:30 p.m. at each campus

Parents arrive at 6:30 p.m.  Annual Orientation 6:30-7:30.  Topics covered:

Schedules, on-time arrivals, discipline policy, lunch procedure, SIS, uniforms, academic expectations, electronics policy, TV turn-off, carpool procedures, et cetera.

Parents begin student schedules at 7:30.  Parents attend each class for 8 minutes with a 2-minute transition.  Teachers will introduce themselves, distribute the class disclosure, and answer any questions as time permits.

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D-5.0 STAFF TO PARENT

D-5.1 STAFF TO PARENT GUIDELINES

Chapter D - Communication

Part 5.0 Staff to Parent

Section 5.1 Staff to Parent Guidelines

  

Policy Statement:

 Staff to Parent Guidelines

A hallmark of American Preparatory Academy is its parental satisfaction rate.  We achieve this by maintaining a high "level of service" (LOS) for our clients, who are the parents of our students. 

It is school policy when emailing a group of parents, to address the email to yourself and then place all of the email addresses in the "bcc" area of the email, ensuring that email addresses are not disclosed.  This is an important privacy practice.  If a staff member is unaware of how to do this, the school secretary or any administrator can train them. 

Parents choose to bring their children to our school, and in making that choice, become our clients.  Parent satisfaction impacts the quality of our programs in many ways; in particular, satisfied parents support our school, its curriculum, its programs, and its staff to a degree that unsatisfied parents do not.  Therefore, it is imperative that we achieve a high level of parental satisfaction so that our parents help us in the achievement of our School Mission.  The school climate is highly impacted by parental satisfaction.  Teachers are direct recipients of the benefits of parental satisfaction as parents work to support the teachers at school and also at home in encouraging their children to participate fully in the American Prep program.

Teachers and other staff members are on the "front line" of parental interaction.  Therefore, it is important that each staff member views our parents as clients and seeks to provide a high level of service to each and every parent.  This can be accomplished in many ways.  Some guidelines follow:

  1. Answer phone and email messages speedily - within 24 hours or on the next school day
  2. Follow up on important phone conversations with an email to put conversations in writing and reiterate your interest and concern
  3. Make 2 positive phone calls and/or send 2 positive emails every school day -  keep a log of which students you did this for and make sure you get to all parents on a rotating basis
  4. Keep a careful communication log (see 1.2.1 #4).  Record the important aspects of parental conversations, so that you can be accurate about what you say and can follow up appropriately.  Parents will be impressed by how much you remember about their concerns and ideas.
  5. Use your communication log to write down important conversations you have about students with parents in person.  Then, mark the conversations with regard to what follow up is needed.  Review your communication log DAILY and always follow up in a timely manner. 
  6. "Satisfaction Plus" - after you have resolved an issue with a parent, mark the communication so that several days or a week or so later you can touch base with the parent and confirm their satisfaction.  You may also send a note of appreciation for them bringing the concern to you, or working with you to resolve an issue, et cetera. 
  7. We recommend that teachers do their own parent survey after first quarter.   Take the information and feedback you receive and make improvements and changes in your practice.
  8. ALWAYS, ALWAYS, use sandwich communication - a positive FIRST, the concern, issue or suggestion next, and END ON A POSITIVE!  This is SO important that even if a parent has started talking to you about their student and a problem, the first thing YOU say is still something positive.  For example, a parent says, "I am really concerned about Jessie, she is just not following through on her assignments and I am so frustrated."  The teacher response must begin with something positive about Jessie, such as, "Let me just first say that Jessie is such a positive contributor in class - she always has a relevant comment and shows interest in what we are studying.  I really appreciate that about her."  Then address the parent's concern and brainstorm solutions.  End by saying something positive about Jessie again, and reiterating that you enjoy teaching her.
  9. Make it your goal that EVERY parent hears you say, "I really enjoy teaching (student name)".   Hearing the teacher say this early in the year is very important.  Parents bring all different perspectives to the school, and some get the mistaken idea that a teacher "doesn't like" their student.  This happens for different reasons, but can be quite simply overcome by a parent hearing the teacher say, "I really enjoy teaching ___________".  Sometimes students misinterpret something a teacher has said or done and go home saying, "Mrs. ____________ doesn't like me."  If the parent has heard the teacher say exactly the opposite, the parent can then say to the student, "Oh, I know that isn't true.  She told me specifically how much she enjoys teaching you."  This proactive approach can create a very positive chain of events and improve the teacher/student and teacher/parent relationship. 
  10. Take it upon yourself to teach your parents the communication model at APA.  If a parent comes to you and you feel you have addressed their concerns, but you hear "through the grapevine" they are still unsatisfied, PLEASE conference with them immediately.  Be straight with them - "I heard from Mrs. X that you are still unhappy with X".  Listen to their feedback.  THEN, be sure and teach them the model - "I am happy to continue to work with you on this, but if you feel you are unable to get what you need from me, you are welcome to take your concern to the next level, which would be "X" (show them the Parent-Student Handbook).  Be sure and emphasize that they are to take it to someone who can address it (one of those people) AND NO ONE ELSE.  This is what they signed they would do on the Acceptance of Policy.  If they choose to go to friends and neighbors and "stir things up" PLEASE contact the APA School Board Parent Advocate and she will address it with the parent.
  11. Confidentiality - remember when you are speaking with parents that you may not talk about other students.  This comes up sometimes in meetings where teachers and parents are brainstorming ideas and a teacher may slip and say "you know, we had a similar situation with X, and we tried X, and it worked" or something similar.  It is important to refrain from using names of other students in these cases and to maintain the confidentiality of all students.

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D-5.1.1 STAFF TO PARENT MEDICAL RECOMMENDATIONS

Chapter D - Communication

Part 5.0 Staff to Parent

Section 5.1 Staff to Parent Guidelines

Paragraph 5.1.1 Staff to Parent Medical Recommendations

  

Policy Statement:

Staff to Parent Medical Recommendations

School personnel MAY:

    1. provide information and observations to a student's parent or guardian about that student, including observations and concerns in the following areas:
      1. progress;
      2. health and wellness;
      3. social interactions;
      4. behavior; or
      5. topics consistent with Subsection 53E-9-203(6);
    2. communicate information and observations between school personnel regarding a child;
    3. refer students to other appropriate school personnel and agents, consistent with district policy, including referrals and communication with a school counselor or other mental health professionals working within the school system;
    4. consult or use appropriate health care professionals in the event of an emergency while the student is at school, consistent with the student emergency information provided at student enrollment;
    5. exercise their authority relating to the placement within the school or readmission of a child who may be or has been suspended or expelled for a Safe Schools violation; and
    6. complete a behavioral health evaluation form if requested by a student's parent or guardian to provide information to a licensed physician.


School personnel SHALL:

    1. report suspected child abuse;
    2. comply with applicable state and local health department laws, rules, and policies; and
    3. conduct evaluations and assessments consistent with the Individuals with Disabilities Education Act, 20 U.S.C. Sec. 1400 et seq., and its subsequent amendments.

 

School personnel MAY NOT:

    1. recommend to a parent or guardian that a child take or continue to take a psychotropic medication;
    2. require that a student take or continue to take a psychotropic medication as a condition for attending school;
    3. recommend that a parent or guardian seek or use a type of psychiatric or psychological treatment for a child;
    4. conduct a psychiatric or behavioral health evaluation or mental health screening, test, evaluation, or assessment of a child (other than those consistent with IDEA);
    5. make a child abuse or neglect report to authorities, including the Division of Child and Family Services, solely or primarily on the basis that a parent or guardian refuses to consent to:
      1. a psychiatric, psychological, or behavioral treatment for a child, including the administration of a psychotropic medication to a child; or
      2. a psychiatric or behavioral health evaluation of a child.


Exceptions:   A school counselor or other mental health professional acting in accordance with Title 58, Chapter 60, Mental Health Professional Practice Act, or licensed through the State Board of Education, working within the school system may make appropriate recommendations or conduct evaluations.  These activities must be in compliance with district policy and Federal and State laws and rules.

 

Penalty:   An intentional violation of this policy is cause for disciplinary action.


Supplemental Materials:

 

Legal References:    UT 53G-9-203 (previously 53A-11-605) Definitions -- School personnel -- Medical Recommendations -- Exceptions -- Penalties       

                                    UT 62A-4a-403 "Reporting Requirements"

                                    UT 53G-11-513 (previously 53A-8a-502) "Dismissal Procedures"


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D-5.2 RESPONSE TO PARENT INQUIRIES

Chapter D - Communications

Part 5.0 Staff to Parent

Section 5.2 Response to Parent Inquiries


Policy Statement:

Response to Parent Inquiries

Teachers will respond to phone messages and emails from parents within twenty-four (24) hours or by the end of the next school day.  This will require that teachers check their message on their phones AT LEAST daily and within a few hours of a message light coming on.  

A phone log will be kept of messages received and follow-up communication.  Phone logs are available from administration.

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D-5.3 ACADEMIC COMMUNICATION

Chapter D - Communication

Part 5.0 Staff to Parent

Section 5.3 Academic Communication

  

Policy Statement:

Academic Communication

  1. A Learning Plan will be provided to each student each week or annually for Jr. High students.  Students will bring the Learning Plan home in their docket each day.  Information regarding school work, activities and homework will be communicated to American Prep families from the teacher to parents each day via the Learning Plan. Learning Plans are a daily communication tool which parents and teachers can use to communicate regarding academic progress.
  2. At the beginning of each class in Jr. High teachers will send home a disclosure for the class, explaining in some detail what topics will be covered and when, allowing parents to supplement and extend the student's learning at home.  The learning plan is also a good source of information for parents to learn what their student is studying.
  3. Junior High and High School teachers may also post assignments in the www.americanprep.org school "Assignment Vault."
  4. At the beginning of each month in the elementary grades, teachers will send home a newsletter outlining class news and the curriculum that will be taught in the upcoming month.  A list of recommended reading will be included and parents are to read the selections with their students at home during the month.
  5. SIS will be the means by which Jr. High parents and students may check on the status of assignments and grades at any time.
  6. Bi-monthly reports will go home with students in grades K-2 who are not at mastery.
  7. Bi-monthly reports will go home with all students in grades 3-6.
  8. Progress reports will be mailed to Junior High students at mid-term each quarter.
  9. Report Cards will be issued the week following the end of each quarter.

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D-5.3.1 PARENT-TEACHER CONFERENCES

Chapter D - Communication

Part 5.0 Staff to Parent

Section 5.3 Academic Communication

Paragraph 5.3.1 Parent-Teacher Conferences

 

Policy Statement:

Parent-Teacher Conferences

In grades K-6, at the end of the first and third quarters, the teacher will meet with parent(s)/guardian(s) of each student in their class in a parent-teacher conference.  The outline to use for the conference is the SEP and the PTC Promotion Discussion form, a copy of which is included in the Grade Level Guide.  During this conference, goals for student achievement are set with the input of the parent/guardian. In grades 4-6 students may be invited to attend.

In grades 7-10, conferences are held according to the school calendar.  Students will attend these conferences. 

In grades K-6, at the end of the 2nd quarters, teachers will meet with parents who desire to conference with the teacher, or with a parent of any student who is not reaching the benchmarks set for promotion, or with a parent with whom the teacher feels a conference would benefit the student in some other way.  Conferences after 2nd quarter are to be held on Thursday and Friday, and not on Wednesday, to allow for uninterrupted team meeting schedules.

Upon parental or teacher request, instructors may be invited to attend parent-teacher conferences.  However, homeroom teachers are to take the lead in scheduling all conferences and should be in attendance at all conferences that involve their homeroom students.

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D-5.3.2 TEACHER INITIAL NEWSLETTER

Chapter D - Communications

Part 5.0 Staff to Parent

Section 5.3 Academic Communication

Paragraph 5.3.2 Teacher Initial Newsletter

 

Policy Statement:

Teacher Initial Newsletter

Teachers will prepare a newsletter and packet or disclosure (Jr. High/Secondary) to be presented at BTS night (elementary) or go home with the students in the first few days of school - (disclosures in Jr. High/Secondary).  The information or disclosure will include:

    1. Teacher introduction and an outline of classroom policies
    2. The classroom schedule
    3. Instructions for P.E. clothing (K-6)
    4. An overview of the teacher's procedures for enforcement of the uniform policy
    5. Information regarding homework expectations and procedures
    6. Ways in which the teacher can be contacted
    7. Reading Summary and instructions
    8. A sample Learning Plan and instructions regarding the purpose of the Plan, its use and mandatory signing (K-6, homeroom 7-10)
    9. Instructions regarding the docket, its use and how it should be used by parents and students (K-6, homeroom 7-10)
    10. Information about the Bi-Monthly Progress Reports (1-6)
    11. Information about the Academic Support Team and a volunteer sign-up sheet (K-6, homeroom 7-10)
    12. Information about the Character Support Team (CST) and a volunteer sign-up sheet (K-6, homeroom 7-10)
    13. Information regarding the procedures used for schoolwork corrections, confidentiality, and use of volunteers in correcting student work.

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D-5.3.3 PROGRESS REPORTS

Chapter D - Communication

Part 5.0 Staff to Parent

Section 5.3 Academic Communication

Paragraph 5.3.3 Progress Reports


Policy Statement:

Bi-Monthly Student Progress Reports

In grades 3-6, teachers will send home a Student Bi-Monthly Progress Report on a scheduled basis according to the staff calendar.  This report will inform parents of any/all missing assignments as well as the student's behavior progress.  The Bi-Monthly Progress Report is a report emailed to parents who have email access or printed from Easy Grade Pro for those parents who have no email access.  Groups teachers submit a Grade Summary/Missing Assignment Summary to the classroom teacher to be included in the Bi-Monthly Progress Report.  The Staff Calendar lists the dates the Group Summaries are due to homeroom teachers. 

In grades 1-2, Bi-monthly Progress Reports are sent only to the parents of students who are not reaching mastery in one or more subjects and to the parents of students who have missing work.


Jr. High/Secondary Progress Reports

Jr. High/Secondary students and their parents will all have SIS access, affording them day-by-day access to progress reports.  Formal progress reports will be sent to parents of Jr. High/Secondary students at mid-quarter.


Office Forms: OF F-4.3 Grading Guidelines Teacher

                        OF F-4.3 Grading Guidelines for Instructors


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D-5.3.4 REPORT CARDS

Chapter D - Communication

Part 5.0 Staff to Parent

Section 5.3 Academic Communication

Paragraph 5.3.4 Report Cards


Policy Statement:

Report Cards

Teachers will prepare report cards for each student at the end of each term.  There will be a date published when reports cards must be completed.

Elementary:  Teachers will submit their students' report cards to their Administrator or team partner.  The team partner will check the report cards against a rubric to ensure there are no missing elements or inappropriate reports and that the grading guidelines have been followed.  They will return the report cards to their team partner with any deviations from the rubric noted.  The teacher will make the necessary corrections.  Teachers will copy the report card and send it home with the student.  Report cards will be sent home according to the school calendar.  A copy will be kept in the student file. 

JH/HS:  Teachers will finalize their grades by the end of the day on the date published in the staff calendar.  Report cards will be printed and mailed by administration.


Office Forms: OF F-4.3 Grading Guidelines

                        OF F-4.3 Grading Guidelines for Instructors



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D-6.0 STAFF TO OUTSIDE COMMUNICATION

D-6.1 THIRD PARTY COMMUNICATION

Chapter D Communication

Part 6.0 Staff to Outside Communication

Section 6.1 Third-Party Communication

  

Policy Statement:

Third Party Communication

Teachers are not to communicate with outside parties regarding student progress or any other information relating to a student without the written permission of the School Director or his/her designee.  This includes surveys from medical doctors or other outside professionals. 

Teachers may fill out surveys at the request of parents, however, the survey must be given to the School Director or his/her designee for approval before being sent to the third party.

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D-6.2 FERPA

Chapter D Communication

Part 6.0 Staff to Outside Communication

Section 6.2 FERPA


Policy Statement: 

FERPA: The Family Education Rights and Privacy Act

The Family Educational Rights and Privacy Act (FERPA), a Federal law, requires that American Preparatory Academy, with certain exceptions, obtain written consent prior to the disclosure of personally identifiable information from a student's education records. However, American Prep may disclose appropriately designated "directory information" without written consent, unless parents have advised American Prep to the contrary in accordance with American Prep procedures.

American Prep has designated the following information as directory information:

  • Student's name
  • Participation in officially recognized activities and sports
  • Address
  • Telephone listing
  • Electronic mail address
  • Photographs
  • Degrees, honors and awards received
  • Dates of attendance
  • Grade level

The primary purpose of directory information is to allow American Prep to include this type of information from students' education records in certain school publications. Examples include:

  • Honor roll or other recognition lists
  • Graduation programs
  • The annual yearbook
  • A playbill, showing your student's role in a dramatic production
  • Sports activity sheets, such as for wrestling, showing weight & height of team members

Directory information may also be disclosed to outside organizations without a parent's prior written consent.  Outside organizations include, but are not limited to, colleges, potential employers, and companies that manufacture class rings or publish yearbooks.  In addition, two federal laws require local educational agencies (LEAs) receiving assistance under the Elementary and Secondary Education Act of 1965 (ESEA) to provide military recruiters, upon request, with names, addresses and telephone listings of students unless parents have advised the LEA in writing that they do not want their student's information disclosed.

American Prep annually provides a " FERPA Form" in its registration materials that allows parents to restrict the disclosure of directory information and explains their right to opt-out of the military disclosure for their high school students. 


Supplementary Materials:

Handouts: HO D-6.2 FERPA Information

Office Forms: OF D-6.2 FERPA Form



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D-6.3 PERSONAL COMMUNICATION

Chapter D - Communication

Part 6.0 Staff to Outside Communication

Section 6.3 Personal Communication


Policy Statement:

Personal Communication

Staff members should generally refrain from the use of cell phones during class times.  Text messaging or talking on the phone during class is considered unprofessional conduct.  It is understood that at times it will be less distracting for a teacher to communicate on the phone or via text message quickly rather than leaving the classroom to take care of personal business that is pressing.  However, this should be rare and reserved for times when students will be least impacted, such as during independent work time.

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D-6.4 STUDENT PRIVACY

Chapter D - Communications

Part 6.0 Staff to Third Party

Section 6.4 Student Privacy

  

Policy Statement: 

Student Privacy

In order for American Prep to remain compliant with HIPPA and FERPA federal guidelines, all personally identifiable student records must be treated as confidential.  No student records may be distributed outside of American Prep other than "Directory information" as approved by parents (see "D-6.2 FERPA and Military Opt Out").  Student information may be shared within the school on a limited, need-to-know basis and with educational research institutions in accordance with D-6.5 Data Security and Remediation Plan.

With regard to student schoolwork, it is allowable to have volunteers and other students correct student work.  Volunteers must be instructed in writing, and verbally by the classroom teacher in the importance of student confidentiality.  Students will correct work in class, utilizing the red/blue pen system (students take the tests or work the assignment in pencil, then pencils are put away and red/blue pens are taken out.  Errors are circled in red, correct answers are given a checkmark, and corrections are made in blue ink following the correcting session.) Students may exchange papers to correct each other's work or they will correct their own work in different situations. 

Any unneeded paperwork that has student names or identifying data on it should be shredded by using the Cintas/Shred Pro bin in the Staff Workroom.  Paperwork that includes student names or identifying data should NEVER be thrown away in the garbage or recycled in the regular recycling containers.  

  

Policy Cross-reference:   B-7.4 and F-4.2 Student Privacy

                                          C-9.2E-7.4F-7.3 and I-6.2 Volunteer Agreement

Related Policies:              D-6.2 FERPA and Military Opt Out

                                           B-9.1 Network Acceptable Use Policy

                                           I-8.1 Internet Safety & Acceptance of Use Policy


Handouts:                        HO D-6.2 FERPA Information

Office Forms:                   OF I-8.1 ISAU Parent and Student Acknowledgement

                                          OF I-8.1 ISAU Staff Acknowledgement

Supportive Research:     SR D-6.2 FERPA Q&As

                                          SR D-6.2 FERPA and PPRA

Legal References:           UT R277-487

                                          FERPA


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D-7.0 STUDENT TO PARENT

D-7.1 PHONE CALLS HOME

Chapter D - Communication

Part 7.0 Student to Parent

Section 7.1 Phone Calls Home


Policy Statement: 

Phone Calls Home

Students are generally not allowed to use the school telephones to call home during the day.  In cases of illness or injury, the school secretary will call the parent.  Students should not be sent to the office to call home.  If teachers instruct a student to call home to report missing work, etc., the teacher must supervise the phone call (which should be made from the teacher's room) and the student MUST leave a message on the home phone if no one answers the phone.  If this protocol isn't followed, parents arrive home, see that American Prep has called, and they call the school asking why.  The secretaries don't know where the call originated and cannot help the parents.  This happens daily at American Prep (5-6 times day) and our goal is to eliminate those calls completely.

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D-8.0 PARENT TO STAFF

D-8.1 PARENT TO STAFF GUIDELINES

Charter D - Communication

Part 8.0 Parent to Staff

Section: 8.1 Parent to Staff Guidelines


Policy Statement:

Parent to Staff Guidelines

Communication at American Prep, as outlined in our school vision, will be positively framed and undertaken in good faith by all parties.  Anyone with a question or concern is to take it to the person most able to address it and to no one else.  This allows for all members of the community to feel safe and valued, and to have confidence that all concerns will be addressed to the point of satisfaction.  Feedback from all stakeholders is essential for the school to be continually engaged in a process of improvement, and feedback is more likely to be shared freely when stakeholders are confident their feedback will be carefully heard and addressed.  

Members of the American Prep community who have a question, concern, feedback or a need for information will identify the person best able to answer their question or concern or most logically to hear their feedback and will approach that person in a positive manner.  If a member of the community does not know who the best person is to answer their question or concern or hear their feedback, they will ask a member of the administrative staff, beginning with one of the school secretaries.

If a parent has a question related to instruction or that relates to the classroom in any way, the classroom teacher should be the first person to whom the parent would go seeking information or resolution.  If the parent does not feel their concern has been resolved by the teacher, they should ask the teacher for a meeting with an Assistant Director.  If the parent desires, they may ask the school secretary for an appointment with the Director directly if they feel their concern would best be addressed at that level and they have already tried to address it with the teacher and are uncomfortable asking the teacher for an administrative conference.  If the parent feels the Director has not sufficiently resolved their concern, they may bring their concern to the parent advocate member of the Governing Board.  This may be done by emailing advocate@apamail.org.

Anonymous written communication, outside of the annual school survey, will be discarded without being acknowledged.

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D-8.2 PARENT SURVEY

Charter D - Communications

Part 8.0 Parent to Staff

Section 8.2 Parent Survey


Policy Statement:

Parent Survey

Each February and May, a parent survey will be distributed to each American Prep family. The February survey is conducted by Utah State University and is a short, general survey.  The May survey is specific to American Prep, and solicits our parents' views on our programs and staff members.  Families will have the opportunity to express their level of satisfaction with all aspects of American Prep's program.  Survey results will be available at the school office, and major points from the survey will be communicated to the parent community via the school newsletter.  It is the goal of American Prep to have 100% parent participation in the parent surveys.

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D-8.3 HOMEWORK RESPONSE FORMS

Chapter D - Communication

Part 8.0 Parent to Staff

Section 8.3 Homework Response Forms

 

Policy Statement:

Homework Response Forms

Teachers will send several Homework Response Forms home with students at the beginning of each year.  This form allows parents the opportunity to communicate with the teacher regarding the homework assigned.  A master copy of the homework response form is available from administration.

If a teacher receives a homework response form from a parent, he/she will respond within 24 hours by telephoning the parent and resolving the concern.  A copy of the response form and record of the follow-up will be forwarded to the administration.

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D-SUPPLEMENTAL MATERIALS

D-HANDOUTS

HO D-6.2 FERPA INFORMATION

The Family Educational Rights and Privacy Act (FERPA) (20 U.S.C. § 1232g; 34 CFR Part 99) is a Federal law that protects the privacy of student education records. The law applies to all schools that receive funds under an applicable program of the U.S. Department of Education (http://www2.ed.gov/policy/gen/guid/fpco/ferpa/index.html).


Release of Student Education Records

Generally, schools must have written permission from the parent or eligible student in order to release any information from a student's education record.   Written permission may take the form of an application for employment, a scholarship application, or an application to attend a college or university.


However, FERPA allows schools to disclose student records, without consent, to the following parties or under the following conditions (34 CFR § 99.31):

  • School officials with legitimate educational interest;
  • Other schools to which a student is transferring;
  • Specified officials for audit or evaluation purposes;
  • Appropriate parties in connection with financial aid to a student;
  • Organizations conducting certain studies for or on behalf of the school;
  • Accrediting organizations;
  • To comply with a judicial order or lawfully issued subpoena; 
  • Appropriate officials in cases of health and safety emergencies; and
  • State and local authorities, within a juvenile justice system, pursuant to specific State law.


Parent Rights to Student Education Records

FERPA gives parents certain rights with respect to their children's education records. These rights transfer to the student when he or she reaches the age of 18 or attends a school beyond the high school level. Students to whom the rights have transferred are "eligible students."

  • Parents or eligible students have the right to inspect and review the student's education records maintained by the school. Schools are not required to provide copies of records unless, for reasons such as great distance, it is impossible for parents or eligible students to review the records. Schools may charge a fee for copies.
  • Parents or eligible students have the right to request that a school correct records that they believe to be inaccurate or misleading. If the school decides not to amend the record, the parent or eligible student then has the right to a formal hearing. After the hearing, if the school still decides not to amend the record, the parent or eligible student has the right to place a statement with the record setting forth his or her view about the contested information.

Release of Student Directory Information

 Under FERPA, American Prep may release "directory" information unless a parent specifies that they do not want the information released.  American Prep primarily uses this information in publications such as the APA Family Directory, annual yearbook, music programs, awards programs, etc.  American Prep has designated the following information as directory information:

  • Student's name
  • Participation in officially recognized activities and sports
  • Address
  • Telephone listing
  • Electronic mail address
  • Photographs
  • Degrees, honors and awards received
  • Dates of attendance
  • Grade level

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D-LEGAL REFERENCES

PPRA - SURVEYS

Protection of Pupil Rights Amendment (PPRA)

Statute: 20 U.S.C. § 1232h. Regulations: 34 CFR Part 98.

PPRA applies to the programs and activities of an SEA, LEA, or other recipient of funds under any program funded by the U.S. Department of Education. It governs the administration to students of a survey, analysis, or evaluation that concerns one or more of the following eight protected areas:


  1. political affiliations or beliefs of the student or the student's parent;
  2. mental or psychological problems of the student or the student's family;
  3. sex behavior or attitudes;
  4. illegal, anti-social, self-incriminating, or demeaning behavior;
  5. critical appraisals of other individuals with whom respondents have close family relationships;
  6. legally recognized privileged or analogous relationships, such as those of lawyers, physicians, and ministers;
  7. religious practices, affiliations, or beliefs of the student or student's parent; or 5
  8. income (other than that required by law to determine eligibility for participation in a program or for receiving financial assistance under such program).


PPRA also concerns marketing surveys and other areas of student privacy, parental access to information, and the administration of certain physical examinations to minors. The rights under PPRA transfer from the parents to a student who is 18 years old or an emancipated minor under State law.

LEAs must provide parents and eligible students effective notice of their rights under PPRA. The notice must explain that an LEA is required to obtain prior written consent from parents before students are required to submit to a survey that concerns one or more of the eight protected areas listed above, if the survey is funded in whole or in part by Department funds. For surveys that contain questions from one or more of the eight protected areas that are not funded in whole or in part with Department funds, LEAs must notify a parent at least annually, at the beginning of the school year, of the specific or approximate date(s) of the survey and provide the parent with an opportunity to opt his or her child out of participating. LEAs must also notify parents that they have the right to review, upon request, any instructional materials used in connection with any survey that concerns one or more of the eight protected areas and those used as part of the educational curriculum. (A model PPRA general notification for use by LEAs is enclosed and may also be obtained on FPCO's website at

https://studentprivacy.ed.gov/legal-basics


PPRA requires LEAs to work with parents to develop and adopt policies on the following items, unless the LEA or SEA had established comparable policies on or before January 8, 2002:

  • The right of parents to inspect, upon request, a survey created by a third party before the survey is administered or distributed by a school to students and the procedure for granting a request by a parent for such access;
  • Arrangements to protect student privacy that are provided by the LEA in the event of the administration of a survey to students containing one or more of the eight protected items of information noted above (including the right of parents to inspect, upon request, a survey that concerns one or more of the eight protected items of information);
  • The right of parents to inspect, upon request, any instructional material used as part of the educational curriculum for students, and the procedure for granting a request by a parent for such access;
  • Administration of physical exams or screenings of students;
  • The collection, disclosure, or use of personal information (including items such as a student's or parent's first and last name, address, telephone number or social security number) collected from students for marketing purposes, or to sell or otherwise provide the information to others for marketing purposes, including the LEA's arrangements for protecting student privacy in the event of collection, disclosure, or use of information for these purposes; and
  • The right of parents to inspect, upon request, any instrument used in the collection of personal information for marketing or sales purposes before the instrument is administered or distributed to a student and the LEA's procedure for granting a parent's request for such access.

LEAs must notify parents of their rights under PPRA and of these policies at least annually at the beginning of the school year. LEAs must also notify parents within a reasonable period of time if any substantive change is made to the policies. (This notification requirement may be included in the general notification of rights under PPRA.) An LEA is not required to develop and adopt new policies if the SEA or LEA had in place on January 8, 2002, policies covering the requirements set forth in this law. However, the LEA must still provide annual notice of these policies to parents.  In addition, an LEA must "directly" notify, such as through U.S. Mail or email, parents of students who are scheduled to participate in the specific activities or surveys listed below and provide an opportunity for parents to opt their child out of participation in the specific survey or activity. The notification must be provided at least annually at the beginning of the school year and must provide the specific or approximate dates during the school year when activities described below are scheduled, or expected to be scheduled. If the LEA is unable to identify the specific or approximate dates of the activities or surveys requiring specific notification at the beginning of the school year, it must provide this notification to parents once the activity or survey is scheduled. Parents should be provided reasonable notification of the planned activities and surveys and be provided an opportunity to opt their child out, as well as be provided with an opportunity to review any pertinent surveys. A model specific notification for use by LEAs is attached and may also be obtained on the Web site noted at the end of this guidance. LEAs must offer an opportunity for parents to opt their child out of participating in the following activities:

  • The administration of any survey concerning one or more of the eight protected areas listed above if it is not funded in whole or in part with Department funds. (LEAs must obtain active consent, and may not use an opt-out procedure, if the survey is funded in whole or in part with Department funds);
  • Activities involving the collection, disclosure, or use of personal information collected from students for marketing purposes, or to sell or otherwise provide the information to others for marketing purposes; and
  • Any non-emergency, invasive physical examination or screening that is 1) required as a condition of attendance; 2) administered by the school and scheduled by the school in advance; and 3) not necessary to protect the immediate health and safety of the student, or of other students. This law does not apply to any physical examination or screening that is permitted or required by State law, including physical examinations or screenings permitted without parental notification.


PPRA does not preempt applicable provisions of State law that require parental notification.

Also, requirements concerning activities involving the collection and disclosure of personal information from students for marketing purposes do not apply to the collection, disclosure, or use of personal information collected from students for the exclusive purpose of developing, evaluating, or providing educational products or services for or to students or educational institutions, such as the following: 

  1. College or other postsecondary education recruitment, or military recruitment;
  2. Book clubs, magazines, and programs providing access to low-cost literary products;
  3. Curriculum and instructional materials used by elementary schools and secondary schools;
  4. Tests and assessments used by elementary schools and secondary schools to provide cognitive, evaluative, diagnostic, clinical, aptitude, or achievement information about students (or to generate other statistically useful data for the purpose of securing such tests and assessments) and the subsequent analysis and public release of the aggregate data from such tests and assessments;
  5. The sale by students of products or services to raise funds for school-related or education-related activities; and
  6. Student recognition programs.

DEFINITIONS OF SOME TERMS USED IN PPRA:

"Instructional Material" - instructional content that is provided to a student, regardless of its format, including printed or representational materials, audio-visual materials, and materials in electronic or digital formats (such as materials accessible through the Internet). The term does not include academic tests or academic assessments. "Invasive Physical Examination" - any medical examination that involves the exposure of private body parts, or any act during such examination that includes incision, insertion, or injection into the body, but does not include a hearing, vision, or scoliosis screening.

"Personal Information" - individually identifiable information including -

  1. a student's or parent's first and last name;
  2. a home or other physical address (including a street name and the name of a city or town);
  3. a telephone number; or
  4. a social security number.


Our address and telephone number are as follows:


Family Policy Compliance Office

U.S. Department of Education

400 Maryland Avenue, S.W.

Washington, D.C. 20202

(202) 260-3887


Informal inquiries may be sent to FPCO via the following email addresses: FERPA@ED.Gov and PPRA@ED.Gov. The FPCO Web site address is: www.ed.gov/fpco.


Sincerely,

 /s/

Dale King

Director

Family Policy Compliance Office

Enclosures

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D-OFFICE FORMS

D-5.3.3 GRADING GUIDELINES - INSTRUCTOR

Grading guidelines for instructors



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D-5.3.

3

4 GRADING GUIDELINES - TEACHERS*

 I think this needs a different number, the above is 5.3.3 also. Just to differentiate.

PDF
nameGradingGuidelinesforTeachers9-18.docx (1).pdf
pageD-5.3.3 GRADING GUIDELINES - TEACHERS

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D-SCHOOL TOUR AGENDA

  1. What makes us different?
    1. Academic - 2 pillars
      1. Core Knowledge content: Science, History, Geography, Poetry, Sayings and Phrases, Music, Art, PE
      2. Direct Instruction - Skills acquisition areas: Reading, Math, Spelling/Writing
        1. Assess students and put them at their academic level in skills areas of reading, math, spelling/writing
        2. Teachers and Instructors in each class K-6
          1. Show breakout room-grouped by ability
          2. Scripted lesson plans-controlled text
          3. Fluid groups-Data driven-Wednesday meetings
        3. Show Kindergarten groups-Direct Instruction/Achievement Groups
          1. Side note about Cursive in Kindergarten
            1. Easier for students to form letters
            2. No reversals
        4. Choral Responses
          1. Ensures all students are engaged
          2. All students get to participate
          3. Allows teacher to see if students are at mastery
  2. Classroom Management and Organization
    1. CHAMPS posters in 1st grade
    2. Docket and Learning Plan
    3. Teacher organization-Planned curriculum
      1. 180-day plans
      2. Binders and Bins
      3. Daily Bins
    4. Planned curriculum allows us to guarantee our parents a certain product for their children.
  3. Stop by 3rd grade and ask them to do something fun from CK (Brain song?) Show them learning is fun at APA!
  4. Music teachers, Art teachers, PE teachers-all people skilled in their particular areas
  5. Head down to upper grades to see Novel studies-talk about Trivium
  6. Trivium
    1. Grammar Phase Learning-Lots of reps, rote memorization
      1. Grades K-4
    2. Logic Phase-start to make connections
      1. Grades 3-8
      2. Show Novels group
      3. Discuss how teaching changes as kids move into Logical thinking
    3. Rhetoric Phase-defending their position through writing and speaking.
      1. Grades 7-College
      2. Show Jr. High if there is interest

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OF D-6.2 FERPA FORM

Under FERPA, the Family Education Rights Privacy Act, educational institutions may release "directory" information to anyone, including but not limited to colleges and universities, the media, and scholarship grantors, unless you specify that you do not want the information released.  APA and APEF (American Preparatory Education Foundation) have designated the following as directory information:

  • Student's name
  • Participation in officially recognized activities and sports
  • Address
  • Telephone listing
  • Electronic mail address
  • Photographs
  • Degrees, honors and awards received
  • Dates of attendance
  • Grade level



The primary purpose of directory information is to allow American Prep to include this type of information from students' education records in certain school publications.  Examples include:

  • Honor roll or other recognition lists
  • APA Family Directory
  • The annual yearbook
  • A theater playbill
  • Sports activity sheets



  •  I DO consent to the release of the above directory information for my students.
  •  I DO consent to the release of the above directory information, with the exception of address, telephone listing, and electronic mail address. (My family will not be listed in the APA Family Directory).
  •  I DO NOT consent to the release of the above directory information for my students.



____________________________ _______________________________________    ___________________

PRINT Parent/Guardian Name           Parent/Guardian Signature                                     Date



Additionally, the United States military requests and is legally entitled to the names, telephone numbers, and addresses of high school students unless the parent/guardian or eligible student requests that this information be withheld.  The military may actively recruit students via phone calls, mailings, emails, and personal visits.  The military typically requests this information early in the academic year.  If you do not want information to be released to the militaryyou must check the box below and return this form each year by October 1st in order to ensure that your selection is recorded in time.

  •  I DO consent to the release of the above directory information about the student(s) named below to the military.
  •  I DO NOT consent to the release of the above directory information about the student(s) named below to the military.


______________________________________   ______________       [ ] 9th grade [ ] 10th grade [ ] 11th grade [ ] 12th grade

PRINT Student's Full Name                                Date of Birth         


____________________________ _______________________________________    ___________________

PRINT Parent/Guardian Name           Parent/Guardian Signature                                     Date

                                                         (or student if 18 or greater years of age)


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OF D-6.2 FORMA FERPA

De acuerdo a los Derechos Federales de la Educación Familiar y Acta Privada, (FERPA), American Preparatory Academy puede compartir información del "directorio" a cualquier persona, incluyendo pero no limitado a las organizaciones de los colegios y universidades, medios de comunicación, y los proveedores de becas, a menos que especifique que no desea que la información dada a conocer sea compartida. APA and APEF (American Preparatory Education Foundation) ha designado la siguiente información como directorio informativo:


  • Nombre del estudiante
  • Participación en actividades y deportes  oficialmente reconocidas
  • Dirección
  • Teléfono proporcionado 
  • Correo electrónico
  • Fotografías
  • Títulos, honores y premios recibidos
  • Dias de asistencia
  • Grado



El propósito principal del directorio informativo es permitir a American Preparatory Academy incluir este tipo de información del expediente académico de los estudiantes en ciertas publicaciones escolares. Se incluyen los siguientes ejemplos:


  • Cuadro de honor u otros reconocimientos
  • Un cartel de una presentación de una producción dramática
  • Hojas de actividades deportivas
  • Anuario
  • Directorio de Familias de APA


  •  OTORGO mi consentimiento para la divulgación del directorio informativo arriba mencionado.
  •  OTORGO mi consentimiento para la divulgación del directorio informativo arriba mencionado >with the exception of...<
  •  NO OTORGO mi consentimiento para la divulgación del directorio informativo de arriba.



________________________________        _________________________________ ___________________

ECRIBA el nombre de Padre/Tutor legal        Firma del Padre/Tutor Legal                      Fecha


Además, el ejército de Estados Unidos solicita y tiene derecho legal a obtener los nombres, números de teléfono y direcciones de los estudiantes de high school a menos que el padre/tutor o el estudiante elegible desea que esta información sea retenida. El ejército de forma activa pueden reclutar a estudiantes a través de llamadas telefónicas, correspondencia, correos electrónicos y visitas personales. El ejército normalmente solicita esta información al principio del año académico. Si usted no quiere que se revele información a los militarestiene que marcar la casilla de abajo every year y devolver este formulario antes del 1 de octubre con el fin de asegurarse de que su opción se registre a tiempo.

  •  OTORGO mi consentimiento para la divulgación del directorio informativo arriba mencionado con el nombre del estudiante(s) al servicio militar
  •  NO OTORGO mi consentimiento para la divulgación del directorio informativo arriba mencionado con el nombre del estudiante(s) al servicio militar


________________________________________           __________________            [ ] 9o grado [ ] 10o grado [ ] 11o grado [ ] 12o grado

ESCRIBA el nombre completo del estudiante           Fecha de nacimiento    


________________________________________           __________________            [ ] 9o grado [ ] 10o grado [ ] 11o grado [ ] 12o grado

ESCRIBA el nombre completo del estudiante           Fecha de nacimiento    


________________________________        _________________________________ ___________________

ECRIBA el nombre de Padre/Tutor legal        Firma del Padre/Tutor Legal                      Fecha

                                                                   (o del estudiante si es mayor de 18 años)


D-SUPPORTIVE RESEARCH

SR D-6.2 FERPA AND PPRA

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nameSR D-6.2 FERPA and PPRA .pdf
pageSR D-6.2 FERPA AND PPRA

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SR D-6.2 FERPA Q&A

FERPA

Sec. 9528 Armed Forces Recruiter Access to Students and Student Recruiting Information.

FERPA currently allows schools to designate and disclose without consent certain items of information as "directory information." The FERPA regulations define "directory information" under § 99.3 of the regulations and set forth the requirements for implementing a "directory information" policy under § 99.37 of FERPA. Generally, "directory information" may be disclosed by a school to any party, provided the requirements of FERPA are followed.

Congress recently passed a provision in the No Child Left Behind Act that addresses the disclosure of directory-type information (students' names, addresses, and telephone listings) to military recruiters. Congress also included similar language in the National Defense Authorization Act for Fiscal Year 2002. Both laws, with some exceptions, require schools to provide directory-type information to military recruiters who request it. Typically, recruiters are requesting information on junior and senior high school students that will be used for recruiting purposes and college scholarships offered by the military. The Department is currently reviewing the provisions contained in these two laws and is working to develop guidance that will be sent to school officials.

Military Access to Education Records. The Solomon Amendment (10 U.S.C. § 982; 32 C.F.R. 216, 65 F.R. 2056) is not a part of FERPA, but it allows military organizations access to information ordinarily restricted under FERPA for the purpose of military recruiting. Specifically, the Solomon Amendment permits Department of Defense entities to physically access institutional facilities to recruit students, and to obtain students' names, addresses, phone numbers, age, class, and degree program once every term. Institutions are exempt from these requirements if they do not collect this information, or if they do not normally provide this information to prospective employers. The Solomon Amendment only applies to enrolled students over age 17.

Institutions that violate the Solomon Amendment risk loss of funding from several federal agencies, including the Departments of Defense, Education, Health and Human Services, and Labor. If a component of the institution violates the Solomon Amendment, larger system funding may be affected.

http://www2.ed.gov/policy/gen/guid/fpco/hottopics/ht-10-09-02a.html


GENERAL
Policy Guidance - Access to High School Students and Information on Students by Military Recruiters


October 9, 2002

Q.What are the recent changes made by Congress concerning military recruitment of high school students?

A.Congress has passed two major pieces of legislation that generally require local educational agencies (LEAs) receiving assistance under the Elementary and Secondary Education Act of 1965 (ESEA)1 to give military recruiters the same access to secondary school students as they provide to postsecondary institutions or to prospective employers. LEAs are also generally required to provide students' names, addresses, and telephone listings to military recruiters, when requested.

Q.Where are these statutory requirements found?

A. These requirements are contained in § 9528 of the ESEA (20 U.S.C. § 7908), as amended by the No Child Left Behind Act of 2001 (P.L. No. 107-110), the education bill Congress recently passed.

These requirements are also contained in 10 U.S.C. § 503, as amended by § 544 of the National Defense Authorization Act for Fiscal Year 2002 (P.L. No. 107-107), the legislation that provides funding for the nation's armed forces in fiscal year 2002.

Q.What is the effective date for these military recruiter access requirements?

A. While there are differences in the effective date provisions for 10 U.S.C. § 503 and § 9528 of the ESEA, both provisions apply to all LEAs receiving ESEA funds by not later than July 1, 2002.

Q.What are the requirements of § 9528 of the ESEA?

A.Each LEA that receives funds under the ESEA must comply with a request by a military recruiter or an institution of higher education for secondary students' names, addresses, and telephone numbers, unless a parent has "opted out" of providing such information. (See below for additional information.)

Section 9528 also requires LEAs that receive funds under the ESEA to provide military recruiters the same access to secondary school students as they generally provide to postsecondary institutions or prospective employers. For example, if the school has a policy of allowing postsecondary institutions or prospective employers to come on school property to provide information to students about educational or professional opportunities, it must afford the same access to military recruiters.

Q. Under § 9528 of the ESEA, what notification must LEAs provide to parents before disclosing names, addresses, and telephone numbers of secondary students to military recruiters and officials of institutions of higher education?

A. Under FERPA, an LEA must provide notice to parents of the types of student information that it releases publicly. This type of student information, commonly referred to as "directory information," includes such items as names, addresses, and telephone numbers and is information generally not considered harmful or an invasion of privacy if disclosed. The notice must include an explanation of a parent's right to request that the information not be disclosed without prior written consent. Additionally, § 9528 requires that parents be notified that the school routinely discloses names, addresses, and telephone numbers to military recruiters upon request, subject to a parent's request not to disclose such information without written consent. A single notice provided through a mailing, student handbook, or other method that is reasonably calculated to inform parents of the above information is sufficient to satisfy the parental notification requirements of both FERPA and § 9528. The notification must advise the parent of how to opt out of the public, nonconsensual disclosure of directory information and the method and timeline within which to do so.

Q.If an LEA has not provided notice relating to "directory information," may it release a student's name, address, and telephone number when requested by a military recruiter?

A.As noted above, an LEA may provide a single notice regarding both directory information and information disclosed to military recruiters. If an LEA does not disclose "directory information" under FERPA, then it must still provide military recruiters access to secondary students' names, addresses, and telephone listings. In addition, the LEA must notify parents that they may opt out of this disclosure. In other words, an LEA that does not disclose "directory information" must nonetheless provide a notice that it discloses information to military recruiters. The notice must be reasonably calculated to inform parents.

Q.If a parent opts out of the public, nonconsensual disclosure of directory information (or any subset of such information), must the three data elements be released to military recruiters upon their request?

A.If a parent opts out of providing directory information to third parties, the opt-out relating to name, address, or telephone number applies to requests from military recruiters as well. For example, if the opt-out states that telephone numbers will not be disclosed to the public, schools may not disclose telephone numbers to military recruiters.

Q.If the school does not list one or more of the three data elements (e.g., telephone number) among its directory information, may it release that information to military recruiters?

A.If a school does not designate one or more of the three items as "directory information" under FERPA, it still must provide all three items to military recruiters upon request. Also, in that case, the school would have to send a separate notice to parents about the missing "directory information" item(s), noting an opportunity to opt out of disclosure of the information to military recruiters. An easier method, of course, would be for the school to designate all three items - name, address, and telephone listing - as "directory information."

Q. How are the requirements under § 9528 of the ESEA enforced?

A.Schools that do not comply with § 9528 of the ESEA could jeopardize their receipt of ESEA funds.

Q.How does § 544 of the National Defense Authorization Act for Fiscal Year 2002 amend the former requirements under 10 U.S.C. § 503?

A.Section 544 of the National Defense Authorization Act for Fiscal Year 2002 revises Title 10, Section 503(c) in several important ways. First, the recruiting provisions now apply only to LEAs (including private secondary schools) that receive funds under the ESEA. Second, these provisions now require access by military recruiters to students, under certain conditions, and to secondary school students' names, addresses, and telephone listings. Third, as discussed earlier, they require LEAs to notify parents of their right to opt out of the disclosure of their children's names, addresses, and telephone numbers and to comply with any such requests from the parents or the students.

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SR D-6.2 FERPA SAMPLE OPT OUT

High School FERPA FORM

SEATTLE PUBLIC SCHOOLS (SPS) - NOTIFICATION OF RIGHTS UNDER THE FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT (FERPA) and OPT-OUT FORM

Under the Family Educational Rights and Privacy Act (FERPA), parents/guardians of students under age 18, and students over 18 years of age ("eligible students") have certain rights with respect to the education records of a student. If the student is 18 years old, even if living with the parent/guardian, the student has all the rights under this Act. These rights are:

(1) The right to inspect and review their education records within 45 days of the day SPS receives a written request.

(2) The right to request the amendment of an education record for a student that the parent or eligible student believes is inaccurate or misleading. If SPS decides not to amend the record, SPS will notify the parent/guardian or eligible student of the decision and advise them of their right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the parent/guardian or eligible student when notified of the right to a hearing.

(3) The right to consent to disclosures of personally identifiable information contained in the education records of a student, except to the extent that FERPA authorizes disclosure without consent. One exception that permits disclosure without consent is disclosure to school officials with legitimate educational interests. A school official is a person employed by SPS as an administrator, supervisor, instructor, or support staff member (including health or medical staff and law enforcement unit personnel); a student teacher; a person serving on the School Board; contractors (a person or company with whom SPS has contracted to perform a special task, such as an attorney, auditor, medical consultant, or therapist); consultants; volunteers; or a parent or student serving on an official committee or assisting another school official in performing his or her duties. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility. Upon request, SPS discloses education records without consent to officials of another school where a student seeks to enroll.

(4) The Safety and Security Department for SPS is considered the SPS "law enforcement unit" under FERPA.

(5) The right to file a complaint with the U.S. Department of Education concerning alleged failures by SPS to comply with the requirements of FERPA. Written complaints should be directed to Family Policy Compliance Office, U.S. Department of Education, 400 Maryland Avenue S.W.; Washington, DC 20202. Directory Information: Under FERPA, SPS may release "directory" information to anyone, including but not limited to parent-teacher organizations, the media, colleges and universities, the military, youth groups, and scholarship grantors, unless you tell SPS that you do not want the information released. The following information is considered directory information: parent and student name, home address, home telephone number, home email address, student photograph or video, student date of birth, dates of enrollment, grade level, enrollment status, degree or award received, major field of study, participation in officially recognized activities and sports teams, height and weight of athletes, most recent school or program attended, and other information that would not generally be considered harmful or an invasion of privacy if disclosed.

Release of Directory Information for Students in Grades Nine to Twelve (9-12)

As a parent/guardian of a high school student or an eligible student (reached 18 years of age), you have the right to choose between three (3) options on whether directory information concerning your student is released or not. Once this form is completed and returned to the school, your choice will be electronically recorded and will not change until you complete and submit a new form. If you previously turned in this form to a District school while enrolled in kindergarten to eighth grade, your prior choice will not change until you complete and submit a new form.

The United States military requests and is entitled to the names, telephone numbers, and addresses of "secondary school students," unless the parent/guardian or eligible student checks either box B or C. The military typically requests this information in October of each academic year. If you do not want information to be released to the military, you must check box B or C and return this form by October 1st in order to ensure that your selection is recorded in time. If you do not want information to go to colleges, employers, parent groups, or the military you must check box B.

Parents/guardians of high school students and eligible high school students are encouraged to remember that checking Box B or C means that SPS will not release directory information to the military. However, it does not mean that the military might not gather student information from other, non-school district sources. Additionally, checking Box B or C does not prevent military recruiters from speaking with your student when the recruiter is on campus.

Please check one box below and return this form to the school your student attends no later than October 1st. If the parent/guardian or eligible student does not check one of the boxes or does not return the form, SPS considers the lack of response as consent for box A.

Revised June 2010


High School FERPA FORM

Turn Over for Signature and Selection

For students in grades Nine to Twelve (9-12):

Please mark only one box:

A. I consent to the release of the above directory information about the student named below.

B. I do NOT consent to the release of the above directory information about the student named below, except as authorized by law. No information to colleges, parent groups, the military, or employers.

C. I consent to the release of the above directory information about the student named below, except information about this student may NOT be released to the military. Notice of Right to File a Public Records Request:

Pursuant to RCW 28A.320.160, school districts are required to notify parents/guardians that they have the right, under the Washington Public Disclosure Act (RCW 42.56), to request the public records regarding school employee discipline. To file a public records request with SPS, send a written request, in writing, to: Office of the General Counsel: Attn: Public Records Request; SPS: MS 32-151; PO Box 34165: Seattle, WA 98124, or fax your request to

(206) 252-0111.

__________________________________

PRINT Signer's Full Name

__________________________________ __________________

PRINT Student's Full Name Date of Birth

___ __________________________________

Student's School ID number

____________________________________________

Parent/Guardian/Eligible Student's Signature

_________________________________

Date

PLEASE RETURN THIS FORM DIRECTLY TO THE STUDENT'S SCHOOL EITHER IN PERSON OR BY U.S. MAIL.


If you have more than one student, you must return a separate form for each student to each student's school. This form will be retained in your student's folder at his or her school.

Revised June 2010


August 2010

High School Students:

Federal law now gives you the right to opt-out of having your name, phone number, and address released to the military.

If you DO NOT WANT Seattle Public Schools to release your information to the military, please sign this form and return it to the main office at your school.

This form MUST be returned by October 1st to make sure that your information is not released to the military.

This form only relates to releasing information to the military—if you or your family does not want your information released to other individuals or organizations, you must ALSO return the opt-out form (the "FERPA" form) that you received in your first day packet. That opt-out form relates to releasing your information to other people and that form still must be signed by your parent or guardian (or you, if you are at least age 18) to be valid.

You may turn this form in at any time, but information is usually requested and released to the military in October of each year.

Student's Name Date

Student's Signature

Student Opt-Out Form Revised July 2010

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SR D-6.2 FERPA SAMPLE OPT OUT (SPANISH)

SPANISH, 2010-11 High School FERPA FORM

ESCUELAS PÚBLICAS DE SEATTLE (SPS, por sus siglas en ingles) - NOTIFICACIÓN DE SUS DERECHOS BAJO LA LEY DE DERECHOS FAMILIARES EDUCATIVOS Y DE PRIVACIDAD (FERPA, por sus siglas en inglés) y LA FORMA DE OPTAR NO PARTICIPAR

Bajo la ley de los Derechos Familiares Educativos y de Privacidad (FERPA, por sus siglas en inglés), padres/tutores legales de estudiantes menores de 18 años de edad, y estudiantes mayores de 18 años ("estudiantes elegibles") tienen ciertos derechos con respecto a los expedientes estudiantiles. Si su estudiante tiene 18 años de edad, aún cuando él/ella resida con sus padres o tutores legales, el/la estudiante tiene todos los derechos bajo esta ley. Estos derechos son:

  1. El derecho de inspeccionar y revisar los expedientes estudiantiles del estudiante dentro de 45 días del día en que las Escuelas Públicas de Seattle (SPS, por sus siglas en inglés) recibieron su petición por escrito.
  2. El derecho de solicitar una enmienda a los expedientes educativos del estudiante que el padre o el estudiante elegible crea que no son exactos ó que son engañosos. Si las SPS deciden no enmendar los expedientes estudiantiles solicitados por el padre ó tutor legal ó por el estudiante elegible, las SPS le notificarán al padre ó tutor ó al estudiante elegible de esta decisión y le aconsejarán sobre el derecho a una audiencia para solicitar esta enmienda. Información adicional con respecto al proceso de esta audiencia será provista al padre ó tutor legal ó al estudiante elegible cuando se le notifique el derecho a tener dicha audiencia.
  3. El derecho de dar consentimiento de divulgar información personal identificable contenida en el expediente de un estudiante, excepto a la extensión que la ley FERPA autoriza la publicación de esta información sin consentimiento. Una excepción que permite la publicación de información sin consentimiento es hacia funcionarios escolares con intereses educativos legítimos. Un funcionario escolar es una persona empleada por la SPS como un administrador, supervisor, o miembro de la facultad (incluyendo personal de salud o personal médico y personal que hace cumplir la ley); un estudiante de magisterio, una persona sirviendo en la mesa directiva escolar; contratistas (una persona ó compañía que las SPS han contratado para hacer una tarea especial, tales como un abogado, auditor, asesor médico ó terapeutas); asesores; voluntarios; ó un padre o estudiante sirviendo en un comité oficial ó ayudando a un funcionario en la ejecución de sus deberes. Un funcionario escolar que tiene intereses educativos legítimos si el funcionario necesita revisar un expediente educativo para satisfacer su responsabilidad profesional. Bajo petición, las Escuelas Públicas de Seattle hacen públicos los expedientes estudiantiles sin consentimiento a funcionarios de otra escuela en la cual el estudiante pretende inscribirse.
  4. El Departamento de Seguridad y Vigilancia de las SPS es considerado "la unidad que asegura el cumplimento de la ley" de las SPS bajo FERPA.
  5. El derecho de presentar y archivar una queja con el Departamento de Educación de los Estados Unidos concerniente a supuestos fracasos de las SPS en cumplir con las estipulaciones y requerimientos de la ley FERPA. Las quejas por escrito deberán ser dirigidas a la Family Policy Compliance Office, U.S. Department of Education, 400 Maryland Avenue S.W.; Washington, DC 20202. Información de Directorio: Bajo FERPA, las SPS pueden hacer pública información de "directorio" a cualquier persona, a título enunciativo no limitativo a organizaciones de padres y maestros, los medios de comunicación, colegios y universidades, el ejercito militar, grupos juveniles, y donantes de becas, a menos que usted le indique a las SPS que usted no desea que su información sea hecha pública. La siguiente información es considerada información de directorio: nombre del padre y del estudiante, domicilio, número telefónico de casa, correo electrónico de casa, fotografía o video del estudiante, fecha de nacimiento del estudiante, fechas de inscripción, nivel de grado, estatus de la inscripción, diploma ó reconocimientos recibidos, rama primordial de estudios, participación en actividades oficialmente reconocidas y equipos de deportes, altura y peso de atletas, escuelas ó programas más recientemente asistidos, y otra información que generalmente no sería generalmente considerada dañosa ó una invasión a la privacidad si es hecha pública.


Publicación de Información de Directorio Estudiantil de Grados Noveno al Decimo Segundo (9-12)

Como padre/tutor legal de un estudiante de escuela preparatoria o un estudiante elegible (de 18 años de edad) usted tiene el derecho de escoger entre tres (3) opciones con respecto a si la información de directorio correspondiente a su estudiante puede o no puede ser hecha pública. Una vez que esta forma haya sido completada y regresada a la escuela, su decisión será incorporada electrónicamente y no cambiará hasta que usted llene y presente una nueva forma. Si usted previamente entregó esta forma a un Distrito escolar mientras su estudiante estaba matriculado entre los grados de Kindergarten al octavo grado, su decisión previa no cambiará hasta que usted complete y entregue una nueva forma.

Las fuerzas armadas de los Estados Unidos solicitan, y tienen el derecho a obtener, los nombres, números de teléfono, y las direcciones de los estudiantes de las "escuelas preparatorias", a menos que los padres, tutores legales, o los estudiantes

Revised June 2010 (Revisda junio del 2010)


SPANISH, 2010-11 High School FERPA FORM elegibles marquen cualquiera de las opciones B ó C. Las fuerzas armadas típicamente solicitan esta información en octubre de cada año escolar. Si usted no desea que la información sea hecha pública a las fuerzas armadas, usted necesita marcar la opción B ó C y regresar esta forma antes del 1o de octubre para asegurase que sus preferencias sean incorporadas a tiempo. Si usted no quiere que información vaya a colegios universitarios, empresarios, grupos de padres/tutores legales, ó las fuerzas armadas usted debe marcar la caja de opción B.

A los padres/tutores legales y estudiantes elegibles se les recuerda que el marcar cualquiera de las opciones B ó C significa que las Escuelas Públicas de Seattle no harán pública la información del estudiante a las fuerzas armadas. Sin embargo, esto no significa que las fuerzas armadas no puedan obtener esta información de otra manera, como por fuentes no relacionadas al Distrito Escolar. Además, el marcar cualquiera de las opciones B ó C no les impide a los reclutadores de las fuerzas armadas a hablar con los estudiantes cuando los reclutadores estén en las instalaciones de la escuela.

Por favor marque una de las opciones a continuación y regrese esta forma a la escuela a la cual su estudiante está asistiendo a no más tardar del 1o de octubre. Si los padres/tutores legales, o estudiantes elegibles no marcan alguna de las cajas, ó no regresan esta forma a la escuela de su estudiante, Las SPS consideran la falta de contestación como consentimiento para la caja A.

Para estudiantes en los grados: del Noveno al Decimo Segundo (9-12): Por favor marque únicamente una caja:

    1. Consiento hacer pública la información antes mencionada del directorio sobre el estudiante nombrado a continuación.
    2. NO consiento hacer pública la información antes mencionada del directorio sobre el estudiante nombrado a continuación, excepto como sea autorizado por la ley. Ninguna información será hecha pública a colegios universitarios, grupos de padres/tutores legales, las fuerzas armadas, o empresarios.
    3. Consiento hacer pública la información antedicha del directorio sobre el estudiante nombrado a continuación, excepto la información sobre este estudiante NO será hecha pública a las fuerzas armadas.


Aviso de los Derechos de Presentar una Petición de Registro Público:

En conformidad con la RCW 28ª.320.160, a los distritos escolares se les requiere notificar a los padres/tutores legales que tienen el derecho bajo la Washington Public Disclosure Act (Ley de Revelación Pública de Washington) (RCW 42.56), de solicitar expedientes públicos con respecto a la disciplina provista por el personal de la escuela. Para presentar una petición de los archivos públicos por escrito con las Escuelas Públicas de Seattle por favor envíe su petición por escrito a la: Office of the General Counsel: Attn: Public Records Request; SPS: MS 32-151; PO Box 34165: Seattle, WA 98124, o mande por fax su petición al (206) 252-0111.

USE LETRA MOLDE Nombre Completo del Firmante

__________________________________ ____________________

_______________________________

USE LETRA MOLDE Fecha de Nacimiento Número de ID Escolar del Estudiante Nombre Completo del Estudiante

Firma del Padre/Tutor Legal/Estudiante Elegible Fecha

POR FAVOR REGRESE ESTA FORMA DIRECTAMENTE A LA ESCUELA DEL ESTUDIANTE EN PERSONA O POR CORREO DE LOS ESTADOS UNIDOS

Si usted tiene más de un estudiante, usted debe regresar formas individuales para cada estudiante a la escuela de cada estudiante. Esta forma será archivada en el expediente de su estudiante en su escuela.

Revised June 2010 (Revisda junio del 2010)


Spanish

Agosto del 2010

Estudiantes de Escuela Preparatoria:

La ley federal ahora les da el derecho de optar no participar en la publicación de su nombre, número telefónico, y domicilio a las fuerzas armadas.

Si ustedes NO DESEAN que las Escuelas Públicas de Seattle hagan pública su información a las fuerzas armadas, por favor firmen esta forma y regrésenla a la oficina principal de su escuela.

Esta forma únicamente se relaciona con la publicación de información a las fuerzas armadas - si ustedes o sus familias no desean que su información sea hecha pública a otros individuos u organizaciones, ustedes DEBERÁN también retornar una forma de optar no participar (la forma "FERPA") que ustedes recibieron en su paquete escolar del primer día de clases. La forma de optar no participar se relaciona a la publicación de su información a otra gente y esa forma aun deberá ser firmada por sus padres/tutores legales (o por ustedes, si tienen al menos 18 años de edad) para que sea válida.

Ustedes pueden regresar esta forma a cualquier momento, pero la información es típicamente solicitada y hecha pública a las fuerzas armadas en el mes de octubre de cada año).

Nombre del Estudiante Fecha

Firma del Estudiante

SPANISH Student Opt-Out Form Revised July 2010

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